Planned Preventative Maintenance for commercial buildings
Scheduled PPM for plant, M&E and building systems, with an asset register and certificates.
What is planned preventative maintenance?
Planned preventative maintenance (PPM) is a scheduled programme of inspections, servicing and statutory tests for a building's plant and systems, carried out before things fail. We build the PPM calendar from an asset register, visit on a fixed cycle and hand back certificates and reports after every visit.
What does our planned preventative maintenance service include?
- Site survey and asset register for every serviceable item
- PPM calendar matched to SFG20-style task frequencies
- Boilers, pumps, air handling, extract and controls
- Statutory tests booked and certificated on time
- Defect reports with prioritised, priced remedials
- Annual lifecycle summary to help plan capital spend
What are the legal requirements?
Many PPM tasks are not optional: gas appliances need annual safety checks under the Gas Safety (Installation and Use) Regulations 1998, pressure systems need a written scheme of examination under the Pressure Systems Safety Regulations 2000, and fire and emergency lighting systems follow BS 5839-1 and BS 5266-1.
How much does planned preventative maintenance cost?
| Example site (outside London) | Guide price per month |
|---|---|
| Small office, about 2,000 sq ft | £270 – £530 |
| Medium office, about 10,000 sq ft | £830 – £1,670 |
| Large office, about 40,000 sq ft | £3,000 – £6,000 |
Guide prices for planned preventative maintenance only, excluding VAT, based on 2026 UK market rates. Your fixed price follows a free site survey.
In London, prices are typically around 25% higher, and around 10% higher across the South East.
Which buildings do we look after?
Multi-let offices, schools, care homes, retail units and industrial sites, anywhere with plant that needs servicing on a schedule.
Frequently asked questions
How often do PPM visits happen?
Most commercial sites have monthly or quarterly visits, with some assets serviced six-monthly or annually. The frequency is set per asset from the asset register, not as one blanket schedule.
Do I get certificates?
Yes. Every statutory test is recorded and certificated, and the reports are kept together so you can produce them for an insurer, landlord or inspector.
Is PPM cheaper than fixing things when they break?
Usually over the life of the building, because planned work avoids emergency call-out rates, unplanned downtime and early replacement of plant.
Planned Preventative Maintenance by area
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Learn more →Get a fixed-price facilities proposal
A free site survey, a written specification and a monthly price, with no obligation.