Statutory compliance checklist for commercial buildings
Most UK commercial buildings need a fire risk assessment, fire alarm and emergency lighting servicing, fixed-wire electrical testing, a Legionella risk assessment, gas safety checks where gas is used, and an asbestos survey for older buildings. The duty holder remains responsible even when the work is contracted out.
Fire safety
A fire risk assessment by a competent person, reviewed regularly. Fire alarms serviced at least every six months under BS 5839-1, with weekly call point tests. Emergency lighting tested monthly with an annual full-duration test under BS 5266-1. Extinguishers serviced annually.
Electrical
A fixed-wire inspection (EICR) at intervals set by the inspector, often every five years for offices and shops. Portable appliances inspected and tested at a frequency based on risk.
Water
A Legionella risk assessment under the HSE's ACoP L8, with a written scheme of control: monthly temperature checks at sentinel outlets, flushing of little-used outlets and periodic tank inspections.
Gas, plant and other items
Annual gas safety checks on gas appliances. Air conditioning systems over 12kW need a TM44 energy inspection at least every five years, and F-gas leak checks are required for larger systems. Buildings built before 2000 need asbestos management. Lifts and lifting equipment need thorough examination under LOLER.
Questions
Who is responsible for compliance in a leased building?
It depends on the lease. Landlords usually cover common parts and shared plant, and tenants cover their own demise, but the responsible person for fire safety may be either or both.
How do I prove compliance?
Keep the certificates, logbooks and remedial records together and up to date. A compliance calendar with red, amber and green status makes gaps easy to spot.